How To Add Signature In Outlook?

If you use Microsoft Outlook, you must learn how to add signature in Outlook. Adding signatures to your emails helps people to get in contact with you. But writing your name and contact information in every message is boring! Microsoft Outlook allows you to automatically add signatures to your messages. In today’s post, I will teach you how to add a signature in Outlook. A signature can include a text, image, business card, logo, or even an image of your handwritten signature. Without wasting much time, let us check out how to add signature in Outlook more in detail.

How To Add Signature In Outlook?

You can easily learn how to add signature in Outlook by using the following methods.

• By Using Outlook Desktop App
• By Using Outlook On The Web
• By Using Outlook Mobile App

Creating a new signature in Outlook is very easy. This signature appears at the end of your message automatically or you can add it to individual messages. Let us now find out how to add signature in Outlook desktop app.

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Add A Signature In Outlook Desktop App

If you are using Outlook 2016 then follow these steps for how to add an email signature in Outlook 2016.

1. Open the Outlook desktop app.
2. Then, click on the File option from the Outlook menu bar.
3. From the File sidebar, click on Options.
4. Now, an Outlook Options dialog box opens up.
5. Here, click on Mail.
6. From the list of Mail options, click on Signatures.
7. This will open up the Email Signature tab.
8. In the Email Signature tab, click on the New option.
9. A New Signature pop-up window appears on your screen.
10. Type a name in the blank text box and then click OK.
11. In the Edit Signature box, type your signature.
12. Here, type your name, title, company, contact number, and email address.
13. Once you’re done, click on OK.
14. Then, click on the Insert option from the Outlook menu bar.
15. Select Signature to add your signature to the email.

Your signature will now be added at the bottom of your message.

Add Signature In Outlook On The Web

Luckily, you can even create and add a signature in Outlook on the Web. Follow these steps to know how to add signature in Outlook Web App.

1. On any web browser, open www.office.com.
2. Then, sign in by using your Microsoft username and password.
3. Click on the Outlook tab.
4. From the top-right corner of the window, click on the Settings icon.
5. Now, click on the View All Outlook Settings options.
6. From the left sidebar, select Compose and Reply.
7. This opens the Compose and Reply window.
8. In the Email signature text box, type your signature.
9. Click the ‘Automatically include my signature on new message that I compose’ checkbox to add it automatically (optional).
10. Or click the ‘Automatically include my signature on message I forward or reply to’ checkbox (optional).
11. Click on Save once you’re done.
12. Now, click on New Message from the top-left corner.
13. Click on the Ellipsis icon (three horizontal dots) at the top of the message.
14. From the drop-down menu, select Insert Signature.

Thus, your signature will be added at the bottom of your message. You can follow the same procedure for how to add a signature in Outlook 365 on a laptop.

Add A Signature To Outlook Mobile App

Apart from the desktop app, you can also add your signature in the Outlook mobile app. Follow these steps to learn how to add a signature in Outlook Android.

1. First, download and launch Outlook mobile app on Android.
2. Tap on the menu button located at the top left corner of your screen.
3. Now, scroll down to select the Settings gear icon.
4. From the Settings menu, tap on the Signature section.
5. In the Signature text box, type your signature.
6. Turn on the Per Account Signature toggle switch.
7. Click on the checkmark sign to save your settings.
8. Now, create a new message in Outlook.
9. Your signature is automatically added to the body of the new message.

You can follow the same procedure to know how to add signature in Outlook iPhone.

Add A Signature In Outlook Mac

Outlook is a great way to customize your emails. You can follow these steps to know how to add signature in Outlook Mac.

1. Open the Outlook app on your MacBook.
2. Then, go to the File menu to select Preferences.
3. Under the Preferences menu, click on Signatures.
4. In the Edit Signature window, click on the + sign.
5. Click on Edit the Signature name to add a new signature.
6. Type the signature details in the Signature text box.
7. Click on the Save button once you’re done typing.
8. Now, compose a new email.
9. Your new signature will automatically appear at the bottom of a new message.
10. Or else go to the Message tab in the New Email window.
11. Here, click on Signatures.
12. Then, click on Insert the signature to manually insert your signature.

However, you can even customize your signature settings from the Choose default signature section.

Add A Signature Link In Outlook

Inserting a hyperlink to your signature in email messages helps recipients to reach your website quickly. You can follow these steps to know how to add a signature link in Outlook.

1. Open the Outlook app on your desktop.
2. Here, create a new email.
3. Click on Insert from the Outlook menu bar.
4. Then, select Signatures.
5. From the Signatures drop-down menu, select the Signatures option.
6. This opens the Signatures dialog box.
7. Click on New to type a new signature.
8. Click on the OK button once you’re done typing.
9. Now, go to the Edit signature section.
10. Here, select and highlight the text you want to add a hyperlink for.
11. From the toolbar, click on the Hyperlink button.
12. An Insert Hyperlink dialog box appears.
13. Now, enter the website address in the Address box.
14. Then, click on the OK button.
15. Again click the OK button to finish editing.
16. Your new signature will automatically appear at the bottom of a new message.
17. Or else go to the Message tab in the New Email window.
18. Here, click on Signatures.
19. Then, click on Insert the signature to manually insert your signature.

You can even go to the Choose default signature section to configure your signature.

How To Change Signature In Outlook?

Microsoft Outlook allows its users to edit and change their previous signatures. If you want to change your signature in Outlook, then follow these steps.

1. Open the Outlook desktop app.
2. Then, click on the File option from the Outlook menu bar.
3. From the File sidebar, click on Options.
4. Now, an Outlook Options dialog box opens up.
5. Here, click on Mail.
6. From the list of Mail options, click on Signatures.
7. This will open up the Email Signature tab.
8. Go to the Select signature to edit section.
9. Here, select the signature you wish to change.
10. Make the changes in the Edit signature section.
11. Click on the Save button and then click OK.

While editing, you can also include a photo, logo, or a handwritten signature.

Why Can’t I Create A Signature In Outlook 365?

Maybe your current Outlook profile is corrupted and that’s why you can’t add a signature. The quickest solution is to create a brand-new Outlook profile and check if adding a signature works now. Check if the Signature option is available and fully functional.

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FAQ

How Do I Set Up Automatic Signature In Outlook 365?

Under Mail > Layout, select Email signature. In the text box, create your signature. You can modify the formatting with the mini toolbar. Check the Automatically include my signature on messages I send box to append your signature to all outgoing emails including replies and forwards.

How Do I Insert My Email Signature?

Add or change a signature

1. Open Gmail.
2. In the top right, click Settings. See all settings.
3. In the “Signature” section, add your signature text in the box. If you want, you can format your message by adding an image or changing the text style.
4. At the bottom of the page, click Save Changes.

How Do I Create A Signature In Outlook Windows 10?

Add a signature to email messages

1. Choose Settings > Signature.
2. Choose an account or check the Apply to all accounts box.
3. Ensure the Use an email signature slider is set to On, and enter your signature. You can enter multiple lines of text. Your signature is saved automatically.

How Do I Create My Signature?

Use the following steps to write and choose a good signature:

1. Decide what you want your signature to convey.
2. Analyze the letters in your name.
3. Determine what parts of your name you want to include.
4. Experiment with different styles.
5. Think outside of the box.
6. Choose your favorite signature.

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Why Can’t I Create A Signature In Outlook 365?

Maybe your current Outlook profile is corrupted and that’s why you can’t add a signature. The quickest solution is to create a brand-new Outlook profile and check if adding a signature works now. Check if the Signature option is available and fully functional.

Where Is The Signature Option In Office 365?

On the top nav bar, choose Settings > Mail, which opens the Options panel on the left. In the Options panel, under Mail, choose Layout > Email signature. In the text box, type your signature and use the available formatting options to change its appearance.

What Is The Shortcut To Add Signature In Outlook?

Insert your signature

1. While composing your message in Outlook, press Alt+N, A, S.
2. The list of available signatures opens. If there’s only one signature available and you’d like to add that one, press Enter. If you have more signatures, press the Down arrow key until you hear the one you want to use, and press Enter.

 Where Did My Signature Go In Outlook?

Another easy way to get to the folder location of your Outlook signatures is to open Outlook and navigate to File > Options > Mail. When you see the “Signatures…” button, hold Ctrl and click on the button. This will open the folder location of your saved Outlook signature files.

Why Is My Signature Not Showing Up In Outlook?

Outlook signature not showing up in new emails
Ensure your signature is set up to appear in new emails. Go to ‘File’ -> ‘Options’ -> ‘Mail’ -> ‘Signatures’. Under ‘Choose default signature’, make sure the correct signature is selected for ‘New messages’.

Conclusion

In the above post, I have explained how to add your signature in Outlook 2021 and other versions. The main purpose of adding a signature in Outlook emails is to give a quick summary of your contact details. This makes sure your recipients can easily reach or contact you. The entire process is so simple that anyone can design professional signatures in Outlook. Once you add a default signature in Outlook, the signature will appear automatically when you start a new message. Thus, you can now easily change or insert a new signature by understanding how to add signature in Outlook.

 

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How do I add a signature to my Outlook email